A prospective Tenant must personally view the property to be rented and have met the Landlord (where Landlord wishes)/Agent, before any property can be booked. When Tenants have satisfied themselves that a property meets their requirements they should submit an application and supply the Landlord/Agent with:
- Their personal details inc. PPS number
- The name and address of their bank and also their employer
- The name and address of some referees
- Details of Guarantor, if applicable
- Copy of Passport and Driver’s licence
A security deposit/booking fee must be paid to the Landlord/Agent at the time of booking the property. Reservations and booking deposits can only be accepted subject to the Landlords final approval, particularly relating to references (and guarantor if applicable) at the signing of a formal Letting Agreement.
References – Banks/Referees/Employers:
The Landlord/Agent will contact any Bank/Referee/Employer whose name is given by a prospective Tenant. Such parties should therefore always be notified that their name has been given to the Landlord/Agent.
If a prospective Tenant cancels the reservation made, certain deductions will be made before the Security Deposit can be returned to the Tenant. This is to compensate for costs incurred i.e. Solicitors costs if Agreement has been prepared. Such deductions are also liable for VAT. Tenants should therefore be very certain they wish to reserve a property before proceeding to the booking stage.
If a guarantor is required by a Landlord (who will have to sign a Form of Guarantee) then the guarantor will have to be Irish, a house owner and resident in the Republic of Ireland. Tenants must arrange for their guarantor to attend the signing of the letting agreement. Overseas or other Tenants who cannot supply a suitable guarantor, when one is sought, may find Landlords seeking various alternative safeguards, such as all rent in advance, or quarterly or six monthly rental payments in advance.
Rents are payable generally monthly in advance but quite often can be quarterly or six months in advance (occasionally for longer periods – see 4 above). All rents quoted refer only to the first year. Rent increases apply every year. Should any form of domestic rates be reintroduced by the government – such charges will be Tenants liability. First payment of rent at the signing must always be by cash or guaranteed cheque.
Security Deposit/Booking Fee
This normally amounts to the equivalent of one months rent – but on occasion can be higher. The security deposit is held by the Landlord until the letting agreement is accepted and signed by the Tenant. It will be held for the period of the tenancy, under the condition set out in the letting agreement. It will be refunded by the Landlord, subject to those conditions, at the end of tenancy.
Possession/Moving in Date
At least 10 “working days” will elapse between the time of the reservation and the date on which a Tenant can move into a property. References have to be obtained in writing and checked. Only then will the agreement be prepared. This preparation, receiving references and general processing takes time. Bank references normally take a minimum of 7/8 working days.
The letting agreement will normally have to be signed by the Tenant (and the guarantor if applicable). The first rental payment, (plus stamp duty if any) and any other relevant charges will be payable at this time to the Landlord. Once the tenancy agreement is signed by a Tenant its term will be strictly enforced. Tenants should therefore ensure that they understand the letting agreement, particularly as regards the length of tenancy. Tenants must pay rent for the entire period, even if their needs change.
Tenants must personally arrange for accounts to be opened under their own name. Tenants must never delay in making these arrangements immediately after booking the property. Failure to open up new accounts immediately results in no gas or electricity or telephone being available when you move in. “Closing Accounts” are sought on behalf of the Landlord once a property is booked by any Tenant.